For South African doctors' rooms
From paper files to patient records your whole practice can trust.
My Doctors Room replaces the filing cabinet with one secure record per patient. Reception and doctors work from the same file, each sees exactly what their role allows, and every view and change is recorded.
12
Today
48
This week
5
New patients
- 08:30Thabo MokoenaBlood pressure check · Dr Pillay
- 09:15Annelie van der MerweDiabetes review · Dr Pillay
- 09:30Nomvula DlaminiAsthma follow-up · Dr Mahlangu
- 10:00Sipho KhumaloSore throat · Dr Pillay
- 10:45Lindiwe NgcoboBooked online · Dr Mahlangu
- Each practice's data kept completely separate
- Access set by role: owner, doctor, nurse, reception
- Every file view and change logged
- POPIA consent recorded per patient
Patient data stays safe
The right people see the right information — nobody else.
Medical information is sensitive. My Doctors Room enforces who may see what inside the database itself, so it holds no matter which screen or device someone uses.
Your practice, sealed off
Every record belongs to one practice. Staff of other practices on My Doctors Room can never reach your patients — the database refuses the request.
Clinical details for clinical staff
Reception manages bookings, contact details and medical aid. Allergies, conditions, medication and consultation notes are only visible to doctors and nurses.
Documents kept private
Scanned files, results and letters are stored privately and opened through links that expire after a minute.
Encrypted connections
Everything travels over encrypted HTTPS, and staff sign in with their own account — no shared logins.
Mr Thabo Mokoena
41 years · Male · Sesotho
- ID number
- 850312 •••• 083
- Phone
- 082 555 0101
- Medical aid
- Discovery Health · Classic Comprehensive
Mr Thabo Mokoena
41 years · Male · Sesotho
- Chronic conditions
- Hypertension
- Current medication
- Amlodipine 5mg daily
- Last consultation
- BP 128/82 · I10 Essential hypertension
Accountability
Know who opened a file, and when.
With paper, there is no record of who read a folder. My Doctors Room keeps one automatically.
Full audit trail
Opening a patient file or its clinical notes is logged, and so is every change to patients, appointments, documents, notes and invoices — with the staff member and the time. The practice owner can review it whenever they need to.
Notes that can't be quietly rewritten
Consultation notes lock 24 hours after they're written. Later corrections are added as a visible, dated addendum — the original stays intact.
POPIA consent on record
Each patient's consent to process their personal information is stored with the date and the staff member who captured it.
- Today 10:42Dr Pillay viewed Patient file
- Today 10:38Dr Pillay created Consultation note
- Today 09:31Nadia (Reception) updated Appointment → Arrived
- Today 09:02Nadia (Reception) viewed Patient file
- Yesterday 16:20Dr Mahlangu updated Medical info
Paper to digital
The easiest way off the filing cabinet.
Most practices can't stop for a week to capture every file. My Doctors Room is built so you can move over gradually, one patient visit at a time.
With paper files
- Folders get misfiled, borrowed or lost
- Handwriting is hard to read at the next visit
- No record of who looked at a file
- The file has to be in the same room as the doctor
- Allergies hide on page six
With My Doctors Room
- Find any patient by name, ID number or phone in seconds
- Typed notes with vitals and ICD-10 codes
- Every view and change logged automatically
- Reception and doctors open the same file at once
- Allergies shown in red at the top of every file
- 1
Set up your practice
Add your practice details, logo, working hours and appointment types. You become the owner.
- 2
Invite your team
Add doctors, nurses and reception by email, each with their own role and login.
- 3
Bring patients across as they visit
Capture details at the front desk and attach a scan of the old paper file to their profile as a PDF or photo. No big-bang data capture.
Want to practise first? Load fictional sample patients into your practice with one click and try everything before real patients go in.
Front desk ↔ consulting room
One patient visit, without the folder changing hands.
Reception and the doctor work from the same record on screen — no notes slipped under doors, no folder left at the front desk.
- Step 1
Booked
Reception or patient
Reception books the slot, or the patient books on your online booking page. Double-booking a doctor isn't possible.
Booked - Step 2
Arrived
Reception
Reception checks the patient in and confirms contact and medical aid details. The doctor's calendar shows who is waiting.
Arrived - Step 3
In consultation
Doctor
The doctor opens the same file: allergies flagged at the top, chronic conditions, medication, earlier notes and documents.
In consultation - Step 4
Notes captured
Doctor
Structured notes, vitals with automatic BMI, and ICD-10 codes searched by code or description.
Completed - Step 5
Invoiced
Reception
Reception creates the invoice with tariff and ICD-10 codes, records payment and downloads a PDF to print or send.
Booking
A calendar the whole team can read at a glance.
Colour-coded by status, filtered by practitioner, and impossible to double-book.
Day, week and month views
Click an empty slot to book, drag an appointment to move it, and see each status at a glance — from booked to completed or no-show.
Your own online booking page
Patients choose a doctor and an open time within your working hours, on a page with your logo and colours. Online bookings arrive as pending for reception to confirm.
Built for several doctors
Filter the calendar per practitioner, set appointment types with their own length and colour, and keep each doctor's day clear.
Ready to retire the filing cabinet?
Set up your practice, invite your team and start with tomorrow's patients.